Here is the letter that goes out to new judges:
[new judge], here's the official judging letter:
Thanks for Volunteering!
You've been made an Expert, which has given you a new power that you might not understand just yet - but you will. This is an explanatory "how-to" message made especially for you (and every other judge in your shoes).
Please read through this (I know it's a lot, sorry!) and message back if you have any questions.
1. General Judging Guidelines
-KEEP YOUR JUDGING SECRET. This helps us protect the integrity of the contest.
-Throughout the week, read through the poems that have been nominated for the contest. These can be found under the "Contest Nominations" link on the drop-down menu under your name. You may or may not wish to keep a tally of your top choices. Just make sure you have read all the poems before voting. The "already read" color change helps with this process.
-When the time comes, you can vote for any poems (with limits shown at 3 below) that show up on the nominations page, regardless of date. IMPORTANT: You Cannot 'Undo' a Vote Once Cast. Be careful not to vote until you are ready.*
-Pick your top 3 poems, and rank them from favorite to least favorite OF THE THREE.
-On Saturday, assign points by clicking one of the new "vote" buttons that you will see under the poem. You will see buttons for 10, 7 and 4 points. Give 10 to what you feel is the best poem of the three you selected, etc. You will get a message: "Your xx vote has been added"
REMEMBER: You cannot 'undo' a vote once cast. Be careful not to vote until you are ready.*
CAUTION: While scrolling through a nominated poem on a cell phone it is easy to accidentally touch a 'point' link, thereby casting an unintended vote, which also cannot be undone.*
-After voting, draft a comment for each of the 3 poems that you picked, and send them in a Private Message (PM) to the Mod Account @
USE THIS LAYOUT FOR EACH OF YOUR 3 PICKS:
[Poem Title] by [author] Points: x
All comments should be in this format to prevent members from recognizing a particular format and deciding who is the judge. Also, CHECK YOUR SPELLING.
*If you accidentally cast a wrong vote, you should immediately PM the mod account to let us know. We can compensate for errors by adding a vote where it should have gone. It gets tricky and sometimes it takes more than one mod, so please let us know early, even if you have not yet sent in your comments.
You should know that the mods rotate hosting the contest so that a different person is doing it each week. SEND EVERYTHING TO THE MOD ACCOUNT, PLEASE.
2. Deadlines and Important Stuff to Know
-Votes should be in by Saturday night, P&Q time. Do Not Vote Before Saturday, unless you have particular circumstances and alert the Mod Account as early as possible.
-If votes are not submitted by Saturday, a mod may panic and start emailing you, if you still don’t vote, the mod will likely go berserk and ask a substitute judge to vote.
-If you cannot comment one week, do not vote either. Let a moderator know as early as possible and someone will cover for you. If you wait until Sunday to notify the Mod Account, you will possibly be demoted and replaced as a judge.
-If you cannot comment for three or more weeks during your judge term, you may be demoted and replaced as a judge.
-If you ask a mod to place a vote for you, it counts as one of your three votes. You may not use your leftover vote on an additional poem.
-REMEMBER TO KEEP YOUR JUDGING SECRET.
3. Poems that should not be voted on:
- Your own poem (including one on which you collaborated, or from your alternate account)
- Collaborated poems IF nominated by one of the collaborators (including Club collabs)
- Two or more of the same poem (as in the case of collaborations).
- Poems from the explicit section (that require 18 and over viewers).
- Poems that plagiarize other poems (please notify any mod or report plagiarism anytime you run across it)
- Self-harm poems (but see section 4)
4. Regarding Self-harm poems:
-Though Janis did not wish to see poems of this type on the front page, we have determined that they ought to be allowed in special circumstances. However, they should ONLY be voted on in cases where the poems showcase true literary merit; specifically DO NOT Vote for a Poem Which in Any Way Glorifies Self-harm or Harm to Others. For example, poems describing the release of blood and the comfort found therein should be avoided. Poems describing the joy of OVERCOMING the urge to harm are legitimate candidates for voting. That leaves a lot in the grey area; use your best judgment or ask for guidance if needed.
Thank you so much! This contest would be impossible without you.
-All the Mods